Tasks Analysis And Its Importance In Organisations

By:  Aishwarya Soundalgekar on 25-10-2021 12:23 PM
Task analysis is the analysis of how a task is accomplished including; a detailed description of both manual and mental activities, task and element durations, task frequency, task allocation, task complexity, environmental conditions, necessary clothing and equipment, and any other unique factors involved in or required for one or more people to perform a given task. A task analysis offers a comprehensive look at every aspect of the eLearning development process. Not only does it help you identify performance goals for your employees, but it gives you the power to develop a cost-effective online training program. Tasks are the specific steps needed to complete a Job. Think of Tasks as the incremental steps necessary to complete a given Job. A Job can have any number of Tasks but all Tasks must be completed before the Job can be sent to review and archived. For example in a bookkeeping job the tasks involved may include; get the information from clients; verify the correctness of information; enter the information in the books; balance off the accounts The general term Task Analysis can be applied to a variety of techniques for identifying and understanding the structure, the flow, and the attributes of tasks. Task analysis identifies the actions and cognitive processes required for a user to complete a task or achieve a particular goal. 1.Improves comprehension by simplifying complex tasks. More complicated tasks typically require a variety of different steps. This can make it increasingly difficult for employees to remember all of the steps they must carry out in order to complete a process. Keep in mind that employees are dealing with busy schedules and other work responsibilities. A task analysis breaks even the most complicated procedures down to its most basic components, making it easier for corporate learners to master each step before moving on to the next. They can take their time absorbing and retaining the information without having to worry about all of the stages at once. It also displays the relationship between all of the steps and highlights their importance. Essentially, a task analysis makes employees aware of why they need to complete each step to the best of their ability and what can happen if they do not. 2.Reduces on-the-job mistakes.A task analysis increases productivity, streamlines work processes, and clarifies every aspect of a task. This, inevitably, reduces the number of errors that are made in the workplace. If an organization takes the time to, in essence, dissect their processes and break them down into easily digestible elements, then employees have the opportunity to explore every component at length. If they are struggling with a specific step they can pinpoint what they are doing wrong and how they can improve, without having to first identify which step is causing the issue. For example, an employee who cannot complete a computer repair can view the complete list of steps and figure out where he is faltering. He can then receive the support he needs to practice that step until mastering it. 3.It also gives you the opportunity to improve the procedures that you currently have in place and identify their weaknesses. If you find that a specific task is outdated or not making the best use of resources, then you can modify or add steps, rearrange the stages of the process, or even eliminate the procedure altogether. 4.Helps to develop new tasks that may be more productive. If you discover that a task is not living up to expectations, a task analysis can help you develop new processes that improve productivity. This can be done by using the task analysis as a framework for every new task. From the very start you can break the task down into more manageable steps and ensure that every phase is in-line with the overall goals of your organization. In essence, you’re working in reverse: Rather than analyzing an existing task, you are creating an entirely new task by analyzing data based on its structure. Just make sure that you have clearly identified your objectives beforehand, as well as the resources your employees must have to get the job done.